- 19
- February
Thai Media Fund (TMF) is a government agency dedicated to promoting and supporting the development of safe and creative media. The organization chose Saeree ERP&CRM to replace its legacy MS Dynamics AX system and its in-house e-Budget application. Grand Linux Solution Co., Ltd. was responsible for the full development and implementation, carried out during 2024-2025.
About Thai Media Fund (TMF)
Thai Media Fund (TMF) is a government agency established under the Safe and Creative Media Development Fund Act of 2015. Its primary mission is to promote and support the development of safe and creative media, as well as to foster media literacy among the public -- particularly children, youth, and families -- enabling them to use media creatively and safely.
Prior to adopting Saeree ERP, TMF relied on MS Dynamics AX as its core financial and accounting system, alongside an in-house e-Budget application for budget management and disbursement processes. However, as the organization's operations expanded, these legacy systems increasingly fell short of meeting the specific requirements of a government agency.
The Challenge — Why Replace MS Dynamics AX?
TMF had been using MS Dynamics AX since its founding in 2015 — nearly 10 years. As the organization's mission expanded and technology evolved, the legacy system became an obstacle rather than a tool:
Problems with the Legacy System
- Outdated operating system (OS) — The legacy system ran on an older OS version that no longer received security updates, exposing the organization to cybersecurity risks.
- Cybersecurity vulnerabilities — Multiple disconnected systems created security gaps that were difficult to maintain and monitor.
- Three separate systems that didn't communicate — MS Dynamics AX + e-Budget + Grant Management operated independently. Data did not flow automatically and required redundant manual entry.
- Not ready for Digital Government — No support for e-Tax Invoice, Digital Signature, and other modern government standards.
- Not designed for government regulations — MS Dynamics AX was built for the private sector and lacked budget, procurement, and accounting modules aligned with Thai government regulations.
For these reasons, TMF decided to procure an entirely new ERP system that would align with modern technology, organizational policies, and strategic goals.
- Need for integration with the Grant Management System (PM) — TMF operates a Grant Management (Project Management) system and needed grant contract data and disbursement records to flow automatically into the ERP, eliminating redundant data entry.
- Need for hierarchical approval workflows — Approval requests needed to follow predefined routing paths with support for acting officer delegation — a capability the legacy system could not flexibly provide.
| Issue | Legacy System (MS Dynamics AX + e-Budget) | New System (Saeree ERP&CRM) |
|---|---|---|
| Government Budgeting | Separate e-Budget system, not integrated | Built-in budget module compliant with government regulations |
| Grant System Integration | None; required duplicate data entry | Automatic API integration |
| Approval Workflow | Limited; no support for acting officers | Configurable approval routing with acting officer delegation |
| Inventory & Assets | Private-sector model only | Full compliance with government inventory regulations |
| Automatic Liability Recording | None; manual entry required | Automatic disbursement approval and liability recording |
What Saeree ERP Delivered for TMF (2024-2025)
Grand Linux Solution Co., Ltd. developed and implemented Saeree ERP&CRM as a complete replacement for MS Dynamics AX and the e-Budget system. The implementation covered the following end-to-end modules:
| Module | Scope of Work |
|---|---|
| Purchase Requisition / Procurement | Purchase requests, procurement approvals, purchase orders, and status tracking |
| Revenue | Revenue management, invoicing, and receipt processing |
| Inventory | Material receiving, issuance, and stock counting |
| Accounts Payable / Receivable | AP/AR management, advance loan tracking, and remittance processing |
| Cash Receipts / Disbursements | Cash receipt and disbursement processing, integration with KTB Corporate banking |
| Accounting | Automatic journal entries, general ledger, accounting reports, and financial statements |
| Fixed Assets | Asset registry and automatic depreciation calculation |
| Budget Management | Government-compliant budget management and spending limit controls |
Beyond the core modules, the system also includes automatic disbursement approval and liability recording, which significantly reduces redundant workflows and eliminates errors from manual data entry.
Key Features Developed Specifically for TMF
In addition to the standard modules, the Grand Linux Solution team developed specialized features to address TMF's unique operational requirements:
1. API Integration with Grant Management System (PM)
A custom API was developed to connect data from the Grant Management (PM) system, storing grant contract information and supporting automatic installment-based grant disbursements. The integration also supports uploading legacy grant contracts into the ERP. This feature enables seamless data flow without duplicate entry, reducing errors and accelerating the grant disbursement process.
2. Approval Request and Routing System
All approval requests and report approvals follow predefined routing paths within the system. Acting officer delegation ensures that approval processes continue uninterrupted even when authorized approvers are unavailable. The system supports purchase request approvals, disbursement approvals, and various report approvals.
3. Comprehensive Financial Management
- Advance Loan / Remittance System -- Supports petty cash advance processes and fund remittance in compliance with government agency regulations.
- Cash Receipt / Disbursement System -- Manages all incoming and outgoing funds with real-time payment status tracking.
- KTB Corporate Disbursement -- Integrates with Krungthai Bank's KTB Corporate platform for electronic fund disbursements.
4. Inventory and Fixed Asset Management
- Goods Inspection -- Records goods receipt inspections and service acceptance with supporting documentation.
- Material Issuance -- Manages office supplies and consumable material issuance with real-time balance tracking.
- Fixed Asset Management -- Asset registry, transfers, disposals, and automatic depreciation calculation.
5. Automated Accounting System
The Saeree ERP accounting module developed for TMF supports automatic journal entry generation from all transactions, produces daily journals, accounting reports, and financial statements in compliance with government accounting standards. This enables accurate and rapid period-end closing and financial reporting.
System Security
As a government agency handling sensitive data, TMF required stringent security measures. Saeree ERP was deployed on cloud servers with comprehensive security controls:
- Compliance with Thailand's Government ICT Security Standard (TGISS 1-2014) -- The national information security standard for government agencies.
- SSL Test Grade A+ -- The highest possible grade, demonstrating robust data encryption in transit.
- Data Backup System -- Policy-based data backups to support disaster recovery.
- Role-Based Access Control (RBAC) -- Access permissions assigned according to organizational roles and responsibilities.
- Two-Factor Authentication (2FA) -- Users must verify their identity with an OTP in addition to their password, preventing unauthorized system access.
| Security Measure | Details |
|---|---|
| TGISS 1-2014 | Compliant with Thailand's Government ICT Security Standard |
| SSL Test Grade A+ | Achieved the highest encryption test grade |
| Cloud Server | Deployed on secure cloud infrastructure |
| Role-Based Access | Access permissions controlled by organizational role |
| 2FA (Two-Factor Authentication) | OTP-based two-factor authentication to prevent unauthorized access |
Go-Live — Cut-off on October 1, 2025
TMF chose a clean cut-off approach, switching from the legacy system to Saeree ERP on October 1, 2025 — the start of the new fiscal year. This made the transition seamless without impacting prior-year financial data.
Measurable Results
- Month-end close achieved from Day 1 (October 2025) — Saeree ERP closed the monthly accounts successfully in the very first month after go-live, proving that implementation and data migration were executed flawlessly.
- Consolidated from 3 systems to 1 platform — From MS Dynamics AX + e-Budget + Grant Management as 3 separate systems, reduced to Saeree ERP as a single platform + API integration with Grant Management.
- Automated accounts payable from Grant Management — Grant contract data from the PM system flows into ERP automatically, eliminating manual double-entry and reducing errors.
- Security upgraded from outdated OS to SSL A+ — From a legacy system running on an unsupported OS, to a cloud-based system with SSL A+ rating and 2FA.
Before vs After Comparison
| Aspect | Before (MS Dynamics AX + e-Budget) | After (Saeree ERP) |
|---|---|---|
| Number of Systems | 3 separate systems (ERP + e-Budget + Grants) | 1 unified platform + API for Grants |
| Month-End Close | Required cross-system reconciliation | Closed from the very first month after go-live |
| Grant Data Entry | Manual entry, duplicated across 2 systems | Automatic via API from PM system |
| Operating System | Outdated OS, no security patches | Cloud server + SSL A+ + 2FA |
| Government Budgeting | Separate e-Budget, not linked to accounting | Built-in budget module, auto-linked to GL |
| e-Tax Invoice | Not supported | Automatic with digital signature |
| Disbursement | Manual process | Automated via KTB Corporate |
| Approval Workflow | Limited, no acting officer support | Multi-level routing + acting officer delegation |
Summary — From MS Dynamics AX to a Better-Fit System
The transition from MS Dynamics AX to Saeree ERP&CRM was a pivotal step for Thai Media Fund. The decision to cut-off on October 1, 2025, and successfully close the books from the very first month, proves that careful migration planning can ensure zero disruption to operations — even when replacing a decade-old Microsoft ERP with a purpose-built Thai government ERP.
"From 3 separate systems to a single unified platform — closing the books from Day 1 after go-live, with automatic e-Tax Invoice and KTB Corporate disbursement. This proves that migrating from Microsoft ERP to Saeree ERP can be done without disrupting the organization's operations."
— Saeree ERP Team, Grand Linux Solution Co., Ltd.
If your organization is looking for an ERP system designed for government agencies, or if you need to replace a legacy system that no longer meets your requirements, you can schedule a demo or contact our consulting team for expert guidance.
