Success Story: KC Mahanakhon

About KC Mahanakhon

KC Mahanakhon Co., Ltd. is a specialist in sourcing industrial valves and equipment for a wide range of industries, providing customized services based on each customer's specific requirements in terms of specifications, sizes, and materials. Given the complexity of industrial products with extensive technical details, managing product data, purchase orders, and financial processes demands a highly capable system.

Grand Linux Solution Co., Ltd. was entrusted as the consultant and implementation partner for Saeree ERP&CRM at KC Mahanakhon, elevating business management across all operations — from sales and procurement to warehouse management and accounting.

ERP Modules Implemented

The Saeree ERP team developed and deployed a comprehensive system for KC Mahanakhon, covering all core business processes:

Sales and Accounts Receivable

• Sales Order — Record customer orders with full product details, pricing, and delivery terms
• Invoice — Automatically generate invoices from sales orders
• Deposit Receipt — Record advance deposits received from customers
• Receivable and Deposit Offset — Automatically deduct deposits from outstanding receivable balances
• Tax Invoice — Issue tax invoices in compliance with Thailand's Revenue Department regulations
• Delivery Order and Picking List — Documents for picking, packing, and delivering goods
• Billing — Prepare billing documents on scheduled billing cycles
• Payment Receipt — Record customer payments with automatic reconciliation against receivables

Procurement and Accounts Payable

• Purchase Order — Create purchase orders based on business requirements
• Goods Receipt — Receive goods into the warehouse with verification against purchase orders
• Goods Return — Handle returns for items that are out of specification or damaged
• Stock Count — Perform physical inventory counts and reconcile with system records
• Credit Note / Debit Note — Adjust payable balances based on agreed terms
• Payment — Record full-cycle supplier payments

Accounting and Finance

• Journal Entry — Automatically generate accounting entries from all business transactions
• Financial Reporting — Income statement, balance sheet, cash flow statement, and various analytical reports

Multi-Currency System — Supporting Multi-Currency Transactions

Since KC Mahanakhon imports industrial products from overseas, Saeree ERP includes a comprehensive Multi-Currency system that fully supports multi-currency operations:

• Multi-currency transaction recording — Supports purchases, sales, and payments in various currencies such as USD, EUR, and JPY
• Automatic foreign exchange gain/loss calculation — When payment is made, the system calculates the exchange rate difference between the booking date and the payment date, and automatically records the realized gain or loss
• Sales reporting by currency — View sales reports broken down by currency or consolidated into the base currency
• Receivables/Payables tracking — Track outstanding balances in each currency with Aging Reports
• Financial reporting — Financial statements that accurately reflect the impact of foreign exchange in compliance with accounting standards

e-Catalog — The Key Highlight Driving Digital Transformation

Beyond the comprehensive back-office ERP system, the key highlight of this project is the e-Catalog system developed as an extension, providing direct service to business partners:

What makes KC Mahanakhon's e-Catalog stand out is the differentiated access levels for partners and internal staff, enabling:

• Business partners — See only the products and pricing relevant to them, and can request quotations and place orders through the automated system
• Internal staff — Access deeper-level data such as cost information, remaining stock levels, and customer order history

The result is that the company can serve its partners faster and more conveniently. Where partners previously had to call or email for quotations, they can now do so independently through the automated system, significantly reducing the workload on the sales team.

This represents a tangible step toward Digital Transformation — not just adopting an ERP system internally, but opening a digital channel that allows business partners to access services anytime.

Online Meetings and Digital Transformation

The collaboration between the Saeree ERP team and KC Mahanakhon also made full use of online meetings, which provided the following benefits:

• Faster and more convenient collaboration — Meetings to discuss system details, resolve issues, or review new requirements could be held immediately without needing to meet at the office
• Reduced travel time — Saving both time and travel costs, allowing meetings to be scheduled more frequently as needed
• Video recordings of all meetings — Every meeting was recorded on video for reference, making it possible to review agreed-upon details later, reducing miscommunication, and serving as documentation for team members who could not attend

Online meetings are another key component of Digital Transformation that enhances collaboration efficiency between the consulting team and the client.

Summary

KC Mahanakhon adopted Saeree ERP not just as a back-office system for sales, procurement, warehouse management, and accounting, but took it a step further by launching an online storefront through the e-Catalog system connected directly to the ERP. This allows business partners to browse products, request quotations, and place orders on their own — a real-world example of tangible Digital Transformation in the industrial sector.

- Saeree ERP Team

If your business is looking for an ERP system that goes beyond internal management and opens digital channels for customers and partners to access services directly, you can schedule a demo or contact our consulting team to discuss your organization's needs.